5 Reasons Why Time Management is Important (2022)

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Doyou wonder what separates successful people from ordinary ones?

The answer is knowing how to manageyour time well.

Manysuccessful people have different approaches that got them to where they aretoday. But the one thing they have in common is that they know how to jugglehigh-level projects and make sure they spend the bulk of their time on thetasks that are most conducive to their success.

Youmay be thinking, “Why should I spendextra time planning how to spend my time if I’m already rushing through the day?”

I’mglad you asked.

If you’re like me, feeling the pressure of running out of time on anything is a huge source of stress that you wish you could avoid as much as possible. In this article, we’ll help you do that by defining time management and why it’s an important skill for you to master to gain personal success.

(Side note: Want to level up your productivity and time management skills? Then watch this free video about the 9 productivity habits you can build at work.)

What You Will Learn

  • What is Time Management?
  • 5 Reasons Why Time Management isImportant
    • 1. Time Management Increases YourProductivity and Efficiency
    • 2. You Gain a Sense of Fulfillment
    • 3. You Relieve Stress
    • 4. It Improves Self-Discipline
    • 5. Improves Your Ability to MakeDecisions
  • How to Get Started with TimeManagement
  • FinalThoughts on the Importance of Time Management

What is Time Management?

Time management refers to how you choose tospend your waking hours to maximize your productivity and accomplish yourgoals.

With the right time-management skills, life becomes easier. You know the difference between working hard and working smart, and would often choose the latter. You get more things done in less time, or even while under time constraints. This is the secret of successful people.

(Video) Top 5 reasons why time management is important

Peoplewho cannot manage their time properly produce low-quality work and are oftenmore stressed, as they’re constantly under pressure. Think about that personyou know who always has piles of work in front of them and multiple thingsgoing on at once. While this person appears to be very busy, you can also assume that the work they’redoing isn’t very effective since they’re often in a frenzy.

When there are a variety of things calling our attention at once, we turn to multi-tasking to try to get it all done, which doesn’t produce good results. So how do some people get so much more accomplished in 24 hours than others?

Withdifferent apps, processes, and principles available from different sources, youmight think this is what time management is all about – putting your to-dos incalendars and planners in order to keep track of them.

However,it’s more than that. Time management is actually about the following things:

Prioritizing

A large part of effective time management isbeing able to identify your most important tasks andspending a sufficient amount of time each day working on them. People are often reactionary when it comesto daily tasks. Their attention gets caught up by the loudest thingsbecause these are the ones they notice immediately, without stopping to see ifit is urgent and/or important. This is what leads people to check on socialmedia and get caught up in their newsfeeds each time they hear their phone’snotification.

Learn how to rank your tasks every day. Askyourself what consequences could occur if you don’t get something done?Avoiding consequences is often a good motivator and will create a sense ofurgency. Once you know what is low on your list of priorities, make surethat you don’t let that task take up your time unintentionally during the day.

Designating

Time management is about being about todesignate time to complete everything that you need to do, and assigning the 24hours you have every day to the right task. If you can effectively pair up your time and the things on your to-dolist, you will be able to operate at the foundational level of success. Howyou spend your day is up to you, whether you’re working on a project or you’rewatching television all day, you’re responsible for designating your timewisely.

Committing

Time management doesn’t take a huge amount ofeffort, but it does require discipline.Once you’re able to match the right task with the right time to maximize yourperformance, you need to stick to the plan.

Work toward making your plan happen each daywith limited interruptions to perfect your time management skills. Channel your energy and attention to theappropriate places as evidenced by what has been effective for you in the past.Stay on track with your daily schedule, and make it clear to those aroundyou that you have a set amount of time to do the task at hand if you’re workingin a group at any point.

(Video) The Importance of Time Management | Brian Tracy

5 Reasons Why Time Management isImportant

If you aren’t fullyclear on why time management isimportant, you probably won’t have the motivation that is needed to change yourways. Here are 5 reasons why it’s important and beneficial to learn how tomanage your time well.

1. Time Management Increases YourProductivity and Efficiency

Thinkabout everything that you somehow get accomplished when a deadline is nearing. Now think about how much higher the qualityof your work could be if you weren’t pushed to cut corners with a loomingdeadline. If you plan your time wisely, you won’t be rushing through it,but with smaller deadlines, you will still feel the motivation to make progress.This pressing motivation coupled with the allowance of a reasonable pace willhelp you create impressive work.

2. You Gain a Sense of Fulfillment

Onceyour time management efforts start to pay off in the form of accomplishments,you will feel more fulfilled by your performance. Effective time managementskills will also help you lead a more fulfilling life, as you will have moretime to explore various opportunities that you let pass you by in the past.

If you’re constantlyrushing from one project to the next, you never get the chance to do the thingsthat you may find to be truly rewarding outside of work, such as volunteeringor helping someone in need. These tasksare innately fulfilling and can add enrichment to your life. Whatever you do that you enjoy and believe isimportant is time well spent.

3. You Relieve Stress

Managingyour time can have a direct impact on your stress level. You will face fewersurprises, reduce your tight deadlines, and eliminate your frequent rushingfrom one task to the next.

Ifyou feel like you’re constantly busy but get little accomplished, or you’renever able to complete your work, you’re probably experiencing stress. Time management skills can help you gain a sense of controlover your time, which will help reduce this pressure. As you improve your ability to meet your deadlines, you will be betterequipped to stay calm while you’re working. When you can manage your time well,you gain some peace of mind.

4. It Improves Self-Discipline

If you are good atmanaging your time, you’re probably also very self-disciplined and tend to stayon track with your deadlines and goals. Havingthis sense of self-discipline benefits you in every area of your life, fromyour health to your relationships to your career. The more you practicetime management, the better your sense of self-discipline will become, whichwill increase your success at attaining goals in any area of your life.

5. Improves Your Ability to MakeDecisions

5 Reasons Why Time Management is Important (1)

Having good timemanagement skills helps reduce stress and allows you to set aside enough timeeach night to get a proper amount of sleep. Getting ample rest has a strong impact on the quality of your decisionsand can impact almost every area of your life, both personal and professional. Byhaving effective time management skills, you can refrain from making the poordecisions that you could make during periods of stress, pressure, and fatigue.

Having sufficient timeto make decisions will also allow you to be more organized and experience fewermistakes. The more you forget details ordo things incorrectly, the more work you’re creating for yourself. Whenyou’re able to make good decisions in the first place, you can eliminate theneed to do a task more than once.

Now that you know thebenefits of being able to manage your time well, let’s look at what you can doto get started working on this important skill.

How to Get Started with TimeManagement

One of the first things you will want to do isfigure out where you’re losing time. Keep track of everything you do for a weekand then look back to see where a lot of your time was wasted. Check out thesearticles on wasting time and what you can do to make better use of your wakinghours:

(Video) #short 5 reasons why time management is important

  • 7 Tips on How to Stop Wasting Time and Be More Productive
  • 5 Tips on How to Stop Wasting Too Much Time on the Internet
  • 14 Daily Practices to Overcome Procrastination

Next, you need tomake sure that you’re prioritizing your tasks in a way that allows you to spendyour time on the few things that will have the greatest results or help youmake the most progress toward your ultimate goal. Here are some articles onprioritizing your work and figuring out where you should spend the bulk of yourtime and efforts:

  • The Eisenhower Matrix: How to Make Decisions on What’s Urgent and Important
  • The 80/20 Rule: How the Pareto Principle Can Transform Your Life
  • The Rock, Pebbles, and Sand Analogy of Time Management

You also need toknow when to stop. Putting time limits on your work will help youcompartmentalize tasks and prevent you from allowing one project to take overall of your time. These articles address how to put time constraints on yourwork:

  • Time Blocking: How to Manage Your Time Like a Boss!
  • 9 Time Blocking Templates and Printables to Master Your Time
  • What Is Parkinson’s Law? (And 7 Ways to Use Time Constraints to Your Advantage)
  • What is the Planning Fallacy and How Can It Derail Your Time Management Efforts?

For moreinformation on productivity, check out these books and podcasts:

(Video) WHY TIME MANAGEMENT IS IMPORTANT IN BUSINESS : Importance Of Time Management In The Workplace

  • 27 Best Books on Productivity and Time Management
  • The 13 Best Productivity Podcasts to Get Things Done
5 Reasons Why Time Management is Important (2)

FinalThoughts on the Importance of Time Management

To answer the originalquestion of why you should take the time to manage your time, the truth is,time management won’t take your time,it will make time for you. It willallow you to do things with less effort so you can get tasks done faster.

And, by making thebest use of your time, you willundoubtedly notice the positive cycle you’re creating in your life. Yourwork performance will improve, you will be faced with more opportunities, andyou will have more free time to spend doing leisure activities. Having propertime management skills will dramatically improve every area of your life, youjust need to start!

If you want to be successful in your career and in other aspects of your life, it is essential to know how to make the best use of your time. Use the resources and tips laid out in this article to improve your ability to make the most constructive decisions for how to spend your time.

Finally, if you want to level up your productivity and time management skills, then watch this free video about the 9 productivity habits you can build at work.

5 Reasons Why Time Management is Important (3)

Connie Stemmle is a professional editor, freelance writer and ghostwriter. She holds a BS in Marketing and a Master’s Degree in Social Work. When she is not writing, Connie is either spending time with her 4-year-old daughter, running, or making efforts in her community to promote social justice.

5 Reasons Why Time Management is Important (4)

5 Reasons Why Time Management is Important (5)

(Video) The Philosophy of Time Management | Brad Aeon | TEDxConcordia

FAQs

5 Reasons Why Time Management is Important? ›

5 Reasons Why Time Management is Important
  • Time Management Increases Your Productivity and Efficiency.
  • You Gain a Sense of Fulfillment.
  • You Relieve Stress.
  • It Improves Self-Discipline.
  • Improves Your Ability to Make Decisions.
Feb 10, 2020

What are the 5 key elements of time management? ›

5 Tips to Better Your Time Management
  • Set reminders for all your tasks. The key to time management success is to know your deadlines and set reminders. ...
  • Create a daily planner. ...
  • Give each task a time limit. ...
  • Block out distractions. ...
  • Establish routine.

Why is good time management important? ›

Time management means organizing your time intelligently – so that you use it more effectively. The benefits of good time management include greater productivity, less stress, and more opportunities to do the things that matter. Mind Tools offers a wealth of resources to improve your time-management skills.

What are the 3 important factors of time management? ›

List of Tips for Effective Time Management
  • Set goals correctly. Set goals that are achievable and measurable. ...
  • Prioritize wisely. Prioritize tasks based on importance and urgency. ...
  • Set a time limit to complete a task. ...
  • Take a break between tasks. ...
  • Organize yourself. ...
  • Remove non-essential tasks/activities. ...
  • Plan ahead.
Apr 21, 2022

Videos

1. Importance of Time Management For Better Life Style
(Young Entrepreneurs Forum)
2. How to Manage Time? | Effective Time Management Techniques | CA Rachana Ranade
(CA Rachana Phadke Ranade)
3. Why Time Management is Important?
(Nur Firzanah)
4. 5 Time Management Tips REVEALED (Animated)
(Mitch Manly)
5. Student Success - Time Management
(Michigan Technological University)
6. Tips for Effective Time Management
(GCFLearnFree.org)

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